School of Continuing and Professional Studies
For more than a century, the School of Continuing and Professional Studies has been transforming the trajectory of student lives, driving professional and personal pursuits with high-quality academic offerings and lively learning environments. A forward-thinking, responsive school, we have designed academic programs to meet market needs and offer online coursework to deliver the flexibility our students need. We have emerged a national leader in online education, and we've created spirited learning environments where students develop tangible skills they can apply in today's workplace.
SCPS offers undergraduate programs to propel careers, enrich lives, and power social mobility.
Our undergraduate programs will develop and enhance skills in:
- Effective communication techniques
- Leadership, critical thinking, and problem solving
- Information Technologies and digital market trends
- Faith, civic, and global engagement as well as intercultural dialogue
- Ethical reasoning, teamwork, and collaboration
SCPS empowers adult learners through an accessible, impactful, and holistic education that positions them for success. With fully online classes and flexible 8-week schedules, students are able to balance their degree pursuits with life’s other responsibilities. And with courses led by scholars and active practitioners in their respective fields, students will gain the relevant knowledge and practical skills to advance in their career.
Note: The following programs are no longer accepting new students:
- Strategic Digital Communication BA (SDCM-BA) - Expected Discontinuation Term: Fall 2026
- Design & Media Track, Web Technology (DMED-TRCK) - Expected Discontinuation Term: Summer 2025
Undergraduate Programs
- Applied Psychology (BA)
- Applied Studies (BA)
- Computer Science Certificate
- Cybersecurity Technology Management Certificate
- Environmental Policy/Public Policy (BA/MPP)
- Environmental Science/Public Policy (BS/MPP)
- Environmental Science: Conservation and Restoration Ecology/Public Policy (BS/MPP)
- Environmental Science: Environmental Health/Public Policy (BS/MPP)
- Environmental Science: Food Systems and Sustainable Agriculture/Public Policy (BS/MPP)
- Environmental Studies/Public Policy (BA/MPP)
- Information Technology (BA)
- Information Technology (BA/MS)
- Information Technology/Computer Science (BA/MS)
- Introduction to Data Science Certificate
- Management (BA)
- Management/Instructional Design (BA/MPS)
- New Media Communication Certificate
- Organizational Development and Leadership Certificate
- Organizational Psychology Certificate
- Paralegal Studies (BA)
- Strategic Digital Communication (BA)
- User Experience Design Certificate
- Web Design and Development Certificate
- Web Technologies (BA)
Undergraduate Policies and Procedures
Please see Undergraduate Policies and Procedures for academic policies that supersede those of academic units within the University.
University Policies
Please see University Policies for academic policies that supersede those of academic units within the University
SCHOOL OF CONTINUING AND PROFESSIONAL STUDIES POLICIES
The policies outlined here are additional policies that apply to all SCPS undergraduate students, both degree- and certificate-seeking students. All university policies outlined in the Undergraduate Academic Standards and Regulations section of the Academic Catalog apply to all undergraduate students, including SCPS students.
Academic Advising
Upon admission, degree-seeking students are required to meet with an academic advisor and discuss the overview of their academic plan. Degree-seeking students then meet with their primary academic advisor during their first session to create a degree outline. Throughout their time, students may schedule advising appointments with their assigned academic advisor regarding any registration or enrollment questions.
The University uses LOCUS and particularly the Academic Requirements Report (ARR) as an official record of all courses completed and to be completed by the student. The Microsoft Excel electronic audit is also used as a tool to assist students in devising a graduation plan.
A file review is completed for all degree-seeking students who have earned 90+ credits to ensure that the classes necessary for graduation have been or will be completed. A graduation audit is completed and sent to all students who have completed a mandatory graduation application for their review.
Paralegal Studies Academic Advising
The Director of the Institute for Paralegal Studies is the primary academic advisor for all paralegal certificate students through completion of the certificate program. Paralegal students certificate students will discuss their academic plan with the Director during the admissions interview.
Degree-seeking students who plan to earn the paralegal certificate as a component of their degree program (i.e., not Paralegal Studies majors) must meet the following requirements before beginning PLST courses:
- Completion of 12 Loyola credit hours
- Completion of CPST 200, CPST 201, and UCWR 110
- Must be within 48 credits of degree completion
- Cumulative GPA of 2.5 or higher
- Interview with the Director of the Institute for Paralegal Studies (to be scheduled no later than one month before the first session of PLST courses
Academic Standing
A cumulative GPA of at least 2.0 is required for a student to be considered in good academic standing.
Academic Probation
The review for academic standing is completed at the end of the term (fall and spring 16-week semester and 12-week summer semester) and not at the end of each 8-week session. When a student’s cumulative GPA falls below 2.0 at the end of the term, they will be placed on academic probation and are required to complete an Academic Improvement Plan, and, may be restricted in enrollment. All students should be aware of the Academic Standing policies of the University as found in the Academic Catalog.
Students will have one semester on academic probation. During this semester on academic probation, students must either:
- Raise their Loyola cumulative GPA to at least 2.00 (i.e., return to good standing), or
- Achieve a semester GPA of at least 2.33 to continue on probation for one additional semester.
If students do not satisfy either (a) or (b), they may be dismissed from the University (i.e., dropped for poor scholarship). For the semester on academic probation, students may not request “Incompletes” or withdraw from a course without permission from their academic advisor.
Students must be in good academic standing, cumulative GPA of 2.0 or higher, to graduate and have their degree and/or certificate conferred.
Dismissed for Poor Scholarship
Students who do not meet the requirements of academic probation and do not return to good academic standing will be dismissed for poor scholarship. Students who are dismissed for poor scholarship may apply for re-admission to SCPS only after they have demonstrated they can complete above average work.
Students must attend another regionally accredited community college, college, or university for at least two consecutive semesters before they may be considered for readmission. Above average work is a “B” average (3.00 GPA) for 6 or more credit hours per semester in college level transferable course work, with no withdrawals and no grades below “C”. If the school offers quarter hours, comparable achievement is expected.
Once the requirement is met for readmission, students must apply for admission to SCPS, submitting official transcripts from all other schools. Grades from other institutions do not apply toward the computation of your Loyola GPA. Re-admission is not guaranteed and is subject to review. If a dismissed student is readmitted, it will be under the terms of continued academic probation and/or any other conditions established by the School of Continuing and Professional Studies Dean’s Office.
Academic Standing & Paralegal Studies Certificate Students
Paralegal certificate-seeking students follow the same academic standing/probation requirements as other SCPS students. There is an additional limitation for paralegal certificate students placed on academic probation. These students are given only two semesters to raise their cumulative GPA to 2.0 (i.e., return to good academic standing) before they will be dismissed for poor scholarship. The two semesters include any session in which the student registers for and attends classes, even if the student later withdraws from classes.
If a student returns to good academic standing and in a future term again falls below 2.0 and is placed on academic probation, a second probationary period is allowed. In that situation, however, the student must reach the 2.0 minimum cumulative GPA within one subsequent semester or will be dismissed for poor scholarship.
Auditing a Course
All degree and non-degree seeking students auditing a course must first receive approval from the SCPS Assistant Dean. Course auditing will be allowed only in rare and special circumstances. Students auditing a course will be assessed tuition on a per-credit basis at 50% of the normal tuition rate.
Students must complete the University’s undergraduate audit request form, email it to the Assistant Dean, and on approval it will be submitted to the Office of Registration & Records. This form is found on the Registration & Records website here: https://www.luc.edu/regrec/aboutus/forms/
The completed form must be received by the SCPS Dean’s office before the audit deadline as stated on the academic calendar on the SCPS website. SCPS will not approve a request received after the deadline. Please note: Paralegal (PLST) courses may not be audited.
All university policies on auditing undergraduate courses apply and can be found in the academic catalog.
Class Attendance / Student Accountability
Expectations of Students
Students are expected to treat their classroom and SCPS community obligations as they would treat any serious professional engagement. The following expectations apply to all students within the SCPS community at all times:
- Students are expected to behave ethically and respectfully within the SCPS community, and according to the Academic Integrity policy and Community Standards as found in the Academic Catalog.
- Students must use and check Loyola email and Sakai for all correspondence with SCPS faculty and staff.
- Students are responsible for reviewing and understanding University and SCPS policies and calendars.
- Students should meet regularly with their academic advisor
Students should also adhere to the following expectations before and during their courses:
Before classes:
- Complete Mastering Learning Tools (new degree-seeking students).
- Attend the SCPS orientation, when applicable.
- Purchase books or obtain course materials prior to the start of the course.
- Review the syllabus carefully prior to the start of the course and contact instructor with questions.
- Enroll prior to the session/term start date. Late enrollment is highly discouraged. Instructors are not required to make accommodations or accept late assignments due to late enrollment.
- Students who have accessibility needs must work with the Student Accessibility Center (SAC) prior to the start of class. Students should start the process with SAC at least two months prior to the start of the 8-week session.
During Classes:
- Adhere to deadlines and timetables established by the instructor and submit work on time. Any variations/conflicts must be communicated in advance and approved by the instructor.
- Proactively communicate with instructors and academic advisor about any concerns, difficulties, or scheduling conflicts or missed sessions of the course.
- Prepare thoroughly for each session in accordance with the instructor’s request.
- Arrive promptly for the start and remain until the end of each synchronous class meeting.
- Participate fully and constructively in all class activities and discussions.
- Display appropriate courtesy to all involved in the class sessions. Courteous behavior specifically entails communicating in a manner that respects, and is sensitive to, the cultural, religious, sexual, and other individual differences in the University community.
- Provide constructive feedback to faculty members regarding their performance, through the university’s formal course evaluation, administered at the end of each 8-week session.
Class Attendance/Student Accountability
Due to the intensive nature of each course, students’ success in SCPS courses will heavily depend on their attendance and participation in the course. The choice to pursue a degree or certificate will likely involve adjusting one's schedule to avoid conflicts whenever possible. The value placed on class participation as a component of the final grade in any course is at the discretion of the individual instructor and will be stated in the syllabus.
Courses may include both synchronous and asynchronous components. Asynchronous coursework is independent coursework students complete within a certain time frame, but students are not required to be online at a specific day or time. Synchronous coursework refers to online meetings that occur at a designated date and time as set by the course instructor. Required synchronous meetings will be communicated in advance of a student registering for a course and are included within the SCPS course schedule and are held in the evening (6-9pm, CST) or on Saturdays (9am-Noon, CST).
Students are expected to be present for every required synchronous meeting of the course. If they are unable to attend a class meeting or if they will be late for a class, they must notify the instructor in advance of the absence. Requests for missed class meetings should only occur for circumstances that are truly unavoidable and students are responsible for reaching out to their instructor in advance of the start of the session.
Each course’s instructor reserves the right to make judgment on accepting and/or making up assignments missed because of class absence for a required meeting. That policy will be clearly expressed in the course syllabus. Unexcused absences may result in failing the course. Please understand, if an instructor allows an excused absence, even with an approved modification to the required meetings for a course, any change to the required components of a course will impact the student’s experience and can impact a student’s learning and performance.
Understanding When a Class Begins
All classes start with the start of the 8-week session and not when the first required meeting date is scheduled for the course. Any required meeting a class has, whether it is a synchronous meeting for an online class or an on-campus meeting, will be clearly listed within the SCPS course schedule for the semester.
Non-Participation in Class and Withdrawal
Students must withdraw from a course within LOCUS to be considered withdrawn. Non-participation in a class, without formal withdrawal in LOCUS, does not constitute a withdrawal from a course. Students who do not withdraw from a course in LOCUS will have their grade computed on the basis of the work completed and may receive an ‘F’ grade.
Paralegal Studies Attendance and Participation Policy
Regular class attendance is required for Paralegal Studies (PLST) classes. Absences in PLST courses are excused only for serious, unavoidable situations, and you are expected to notify the instructor in advance of your absence. Absences from classes rescheduled because of public holidays are not excused, as these dates are provided at the time of registration. If you stop attending a class but do not officially withdraw from it, your grade will be computed on the basis of what work you did complete; you may receive an F if that is the resulting grade.
This accelerated program of paralegal studies requires a heavy commitment of time and energy. We are all balancing personal and professional demands. Our responsibility to you is specifically to prepare you for a paralegal career. When you miss a class, you lose the benefit of our knowledge and experience in the legal workplace, as well as our personal interest in your progress. Your absence may also be unfair to a group project.
In particular, your absence from class generally cannot be excused because of your job responsibilities. You are expected to register for a reasonable course load in light of other demands on your time.
Your success in this program will depend heavily on your attendance and participation in the classroom. The instructor has the discretion to decide whether to accept a late assignment or allow a makeup assignment, and if so to impose a deduction in the grade for that assignment. Also, the value placed on class participation as a component of the final grade in any course is at the discretion of the individual instructor.
Any student who has more than two absences, excused or unexcused, in a single 8-week session course will not be allowed to continue in that course without the Director’s permission. The student will receive a final course grade calculated on the basis of zero scores on all subsequent tests and assignments.
The student must petition the Director for this permission in writing within three business days of the third absence. Relevant factors will include the student’s performance in the class, the teacher’s assessment of the student’s ability to master the missed classes and assignments, and the reason for the absences. As noted above, absences from classes rescheduled because of holidays are not excused, as these dates are provided at the time of registration.
If some of the student's absences are excused, the student will have the opportunity to withdraw from the course, as long as the deadline for dropping a course has not yet passed. The student's grade will then be recorded as W. However, the student is still responsible for the course tuition in accordance with the University's official withdrawal schedule.
Please note that teachers may continue to use class attendance as part of the grading criteria. Also, it is at the teacher's discretion to consider absent a student who arrives late to class or leaves early.
If you cannot attend a class, you are expected to make arrangements to obtain notes and assignments from other students, and to submit any assignments due by the appropriate deadline. It is not appropriate to expect your teacher to give you his or her class notes; this would be unfair to the students who attended the class. Nor is it appropriate to ask the teacher to review or summarize the class for you. Of course, you may ask the teacher questions after you have reviewed the material.
Students who miss exams or quizzes in a PLST course must immediately send a message requesting a makeup to both the instructor and the Director. The makeup will be allowed only on agreement of the Director and instructor that a serious, unavoidable situation (such as illness, family emergencies, or religious holidays) caused the absence. The Director and instructor have the discretion to impose a deduction in the grade for that exam or quiz.
The makeup exam or quiz must then be taken as soon as possible, before the next class meeting, and during regular office hours, 8:30 am to 5 pm. You will be expected to rearrange your work or personal schedule to accommodate the makeup. To schedule a makeup exam or quiz, please contact the Institute Office, 312-915-6820.
You may be asked to provide documentation of the reason for your absence before you will be allowed to make up any quiz or exam. A request to make up more than one missed quiz or exam within two 8-week sessions generally will not be approved by the Director.
Conditional Admission
Conditional Admission (Unofficial Transcripts)
Conditional acceptance may be offered to students who have not submitted official transcripts. These students must submit all of the required materials by the end of their first 8-week session.
The terms of conditional admission based on transcript requirements areas follows:
- Students will be allowed to take one course, CPST 200 Introduction to Degree Completion, within the first session.
- Students must complete all tasks of the Mastering Learning Tools before the start of the first session. Failure to do so will result in withdrawal from CPST 200.
- Students must submit all official transcripts by the end of the fourth week of the first session to allow sufficient time for students to work with their advisor to choose classes and to enroll in their second session.
- Students must submit all official transcripts by the end of the first session in order to avoid withdrawal from the program. If withdrawn, students may re-apply for admission to a future session.
Conditional Admission (Academic Probation)
Conditional acceptance may be offered to students who do not meet the academic requirements for admissions. These students will have the opportunity to demonstrate their abilities in the classroom by taking up to12 credit hours per semester or 6 credit hours per 8-week session under conditional admission status.
The terms of conditional admission based on academic requirements areas follows:
- Students must pass CPST 200 Introduction to Degree Completion in their first session.
- Students must earn a cumulative grade point average of 2.5 in these first 12 credit hours of coursework.
At the completion of 12 credit hours, the student’s file will be reviewed and students status will be updated to one of the following:
- Good academic standing. If the student achieves the required 2.5 GPA on the 12 credit hours and their cumulative GPA is 2.0 or higher.
- Continued on probation. If the student achieves the required 2.5 GPA on the 12 credit hours but still needs to bring their cumulative GPA to 2.0 or higher, they will be given the opportunity to continue to improve their GPA with future enrollment.
- Dismissal for poor scholarship. If the student fails to earn a 2.5 GPA on the 12 credit hours, they will be dismissed from the university.
Conditional Admission (Paralegal Studies Certificate Students)
Students who do not meet the 2.5 minimum undergraduate GPA requirement for the post-baccalaureate certificate programs maybe conditionally admitted if the admission committee agrees that the student has the potential for success in paralegal studies at this level. These students will have the opportunity to demonstrate their abilities by achieving a 2.5 minimum GPA in the first two sessions of study. At that point, their files will be reviewed for a change in status to unconditional admission or dismissal for poor scholarship.
Course Registration
Students register for courses via the University’s LOCUS system. Registering for a course is the only way to guarantee a place in a course. Registration after the session start date will incur a late registration fee. SCPS does not operate waitlists for any of its courses.
When registration opens for a semester, SCPS students are advised to enroll in all sessions within that semester. For example, for fall and spring 16-week semesters, students should enroll in both 8-week session I and session II. Students who do not enroll in all available sessions may encounter billing and/or financial aid issues for the semester.
A student must be registered in a course before attending any classes or participating in the course. No student may register for a course after the late registration period.
Late Enrollments
Students may enroll in a course after it has begun only during the add/drop period in Week 1 of each 8-week session during the fall and spring semesters. The add/drop period for summer session courses are shorter, about 1-2 days. Late registration fees apply to enrollment completed during the add/drop period. Students should consult the academic calendar on the SCPS website to learn the dates for add/drop.
Students are strongly discouraged from enrolling after the start of an8-week session as late enrollment may lead to missed class sessions and assignments. Students are responsible for informing instructors immediately of their late enrollment. Instructors are not required to make accommodations or accept late assignments due to late enrollment. Additionally, students should be aware that it takes up to 24 hours for a student to be uploaded into a course’s Sakai site after enrollment in LOCUS.
CPST 200 Introduction to Degree Completion
Conditional/Probation Admission
Students who are admitted on probation to SCPS must successfully pass CPST 200 in their first session. Students who receive an ‘NP’ grade will be dismissed from the program. Students on probation who withdraw from CPST 200 in their first session will be allowed to enroll in a subsequent session. Students on probation who withdraw from CPST 200 in their second attempt will be dismissed from the program.
Unconditional Admission
Students who are admitted unconditionally to SCPS must complete CPST 200 in their first session. Students who receive an ‘NP’ grade in their first attempt will be required to repeat the course in their next enrolled session and will not be permitted to enroll in any other courses unless permission is granted from the student’s advisor.
Incomplete grades will not be granted for students taking the class for the second time. Students who do not pass CPST 200 on the second attempt will be dismissed from the program.
Directed Study
A directed study course is a version of an existing course run with fewer than 6 students.
Students in a directed study course must provide evidence of learning as in a regular course, i.e., they must meet learning outcomes and the minimum expectation for meetings and/or interactions with the instructor, depending on the number of credits needed. The course format and time frame may be variable and will be determined between the student and the instructor.
Students will pay regular tuition per credit for a directed study course.
Paralegal Studies (PLST) courses are not offered in a directed study format.
Double Dipping
Students are permitted to complete multiple programs (i.e. certificates, majors), even if program requirements overlap.
The exception to this is for students completing an individualized concentration (typically linked to the BA in Applied Studies). Students completing an individualized concentration may not double dip. Meaning courses that satisfy Core or other program requirements cannot be applied toward your individualized concentration.
For students completing multiple programs, conferral of your degree or certificate will not be done until program requirements for all programs have been completed. Please understand, while certificate requirements may be completed prior to finishing degree requirements, we are not able confer the certificate at an earlier point in a student’s time at Loyola. Conferral for all programs is completed at the same time.
Full Time Status / Registration Limits
To be considered a full-time student, SCPS students must be enrolled for 12 credit hours per 16-week semester.
Students are not required to meet or maintain full-time status to be in good standing. However, some financial aid (student loans and scholarships), employer tuition reimbursement policies, and other situations may require full-time status in an educational program. It is recommended that students confirm the number of courses they are enrolled in for a given semester with Financial Aid to adjust their budgets accordingly.
SCPS students, except for paralegal certificate-seeking students, may register for no more than 9 credit hours in any one 8-week session. Students wanting to take more than the 9 credit hours in any 8-weeksession must submit the Session Over Limit Registration Appeal form.
Paralegal Studies Certificate Registration Limit
Paralegal students may register for no more than 6 semester hours of courses (three 2-hour courses) in any one 8-week session. Certificate students must be enrolled half-time (three 2-hour courses) in any semester in which they obtain financial aid; the Fall I and Fall II sessions together are considered the Fall Semester, and the Spring I and Spring II sessions together the Spring Semester. The Summer Session is considered a separate semester.
Grade and Grading Policies
The University uses letter grades and plus/minus indicators to indicate the quality of a student’s achievement in a course. The chart below shows the standardized grading scale used by all SCPS faculty for converting numerical scores into letter grades. No "A+" or "D-" grade is available.
Grade | Grade Points |
---|---|
A | 4.0 |
A- | 3.67 |
B+ | 3.33 |
B | 3.0 |
B- | 2.67 |
C+ | 2.33 |
C | 2.0 |
C- | 1.67 |
D+ | 1.33 |
D | 1.0 |
F | 0 |
Minimum Grade Requirements
Minimum grades are also required in certain courses, as noted in the chart below:
CPST 200 - Minimum required grade of "P"
CPST 201, CPST 397, and UCWR 110 - Minimum required grade of "C-"
Classes taken for LUC Core or IAI - Minimum required grade of "D"
Major Classes - Minimum Required grade of "C-"
Certificate or Concentration Classes - Minimum required grade of "C-"
*If the student’s grade is NP, the student must repeat the class and earn a passing (P) grade.
No Record (NR) Grade
The notation “NR” is assigned in LOCUS for any course in which the student is enrolled but has not participated. Criteria for determining participation includes, but is no limited to:
- Physically attending a class where there is an opportunity for direct interaction between the instructor and students.
- Submitting an academic assignment.
- Taking an exam, an interactive tutorial, or computer-assisted instruction.
- Attending a study group that is assigned by the institution.
- Participating in an online discussion about academic matters.
- Initiating contact with a faculty member to ask a question or discuss a matter related to the course.
- For online or blended course, participation and attendance is defined as any class activity, including logging into the course on Sakai and accessing any of the course materials.
Pass/No-Pass Option
Students may take a course on a pass (P)/no pass (NP) basis. SCPS students adhere to university policy and students should review the policy and process found in the Academic Catalog. The pass/no pass option is not available for program required courses (major, certificate, etc.)
CPST 200 Introduction to Degree Completion is graded P/NP and is counted in the total attempted credit hours.
Students should be aware that the appearance of "P" and "NP" grades on their transcripts may have an adverse effect on transferring to other schools and acceptance by graduate or professional schools.
Incomplete (I) Grade
SCPS expects students to complete all coursework by the end of the session or term during which a course is taken. However, if a student and the instructor make arrangements in advance, a student may receive a grade of Incomplete (I) at the end of the session/term. The student is to complete the outstanding work and submit it to the instructor according to a schedule approved by the instructor, subject to the following SCPS policies.
A grade of Incomplete for a course is assigned at the instructor’s discretion, when justified by unexpected, disruptive situations or circumstances beyond the student’s control. These may include personal illness or injury, a death in the immediate family, a natural disaster, or other such emergency. Documentation may be required, at the instructor’s discretion.
Incomplete requests should only be submitted where a student has completed a significant portion of the course, and required coursework, and circumstances prevent the student from finishing remaining requirements by the end of the class. For example, if a student has been actively participating in and keeping up with coursework and they encounter life circumstances within the final few weeks of a course that prevents them from completing successfully, they should contact the instructor to request an incomplete. This request is not meant to be used in those situations where students have been non-participatory throughout the course and need additional time to make up missed assignments from the bulk of the course. In those cases, the student should contact their primary academic advisor to discuss their options.
For any incomplete request, the student must initiate the request by submitting the Incomplete form, found on the Registration and Records website, to the instructor. The instructor will then complete and submit the form according to its instructions and, if approved, enter the grade of Incomplete for the student in LOCUS.
The student must comply with all conditions specified on the form. The latest deadline permitted for submitting the missing work is six weeks after the start of the subsequent semester, but the instructor may specify an earlier due date. If the student does not submit the missing work by the deadline, the instructor enters a grade based on the work completed.
Late and Extra Credit Assignments
Instructors include an explanation of the grading criteria for each course on the syllabus. Late assignments (if accepted) and exams or quizzes taken late (if permitted) may be marked down, at the instructor's discretion.
For Paralegal Studies (PLST) courses, if an instructor chooses to offer extra credit assignments (there is no obligation to do so), they will be noted on the course syllabus distributed at the beginning of the course. Students should not expect to make up poor grades entirely through extra credit assignments.
Graduation / Commencement
The University awards degrees and certificates four times within each academic year, after every semester: fall semester (December), J-term(January), spring semester (May), and summer semester (August).
Prospective graduates must submit a graduation application in LOCUS. Deadlines for the LOCUS undergraduate application are as follows:
- Fall graduation: March 1
- Spring graduation: October 1
- Summer graduation: October 1
- J-term graduation: November 1
All financial obligations to the University must be satisfied before the diploma or certificate can be mailed.
Laudatory Status/Honors
Students with transfer credit applying toward their degree requirements must complete a minimum of 60 graded Loyola credit hours (excluding pass-no pass hours) to be eligible for academic honors. The computation of a student’s Loyola cumulative GPA is based on the student's entire academic career at Loyola.
Laudatory honors will be determined per the qualifications noted in the Academic Catalog.
Paralegal Studies Certificate Graduates
Earning a certificate does not make a graduate a “certified paralegal.” No school can award the status of “certified paralegal,” which is a designation given only by professional associations (such as NALA and NFPA) to persons who meet their qualifications. Employers who ask for “certified paralegals” are almost always seeking paralegals with certificates; we know of no exceptions to this practice locally.
Commencement
The School of Continuing and Professional Studies has a commencement ceremony each year at the end of the spring semester in May on the Lake Shore Campus. Information can be found online at the University’s Commencement website: https://www.luc.edu/commencement/
The May Commencement ceremony includes graduates from the fall, spring, and summer semesters within that academic year.
Honor Societies
Alpha Sigma Lambda (ASL)
SCPS undergraduate degree-seeking students are inducted annually into Alpha Sigma Lambda (ASL), the honor society recognizing the academic achievement of adult students. Eligible students are sent an invitation and must meet the following criteria:
- Completed of 24 graded credit hours at Loyola
- Loyola cumulative GPA is 3.2 or higher
- Be in top 20% of eligible students.
ASL Inductees are recognized at an annual induction ceremony hosted by SCPS.
Alpha Sigma Nu (ASN)
Alpha Sigma Nu inductees rank in the top 15%, academically, of students in the School of Continuing & Professional Studies. Loyola University Chicago inducts fewer than 5% of its students each year, so it considers Alpha Sigma Nu to be one of the highest honors the University can bestow.
Eligible students are sent an invitation to apply and must meet the following criteria:
- Actively enrolled at time of induction
- Undergraduate students must be juniors or seniors at the time of induction.
- Undergraduate transfers must have completed 1-1/2 semesters at a Jesuit institution.
- Graduate students must have completed 1/2 of their credit requirements at the time of induction
- Must be in the top 15% of their class
- Demonstrated participation in service activities
Lambda Epsilon Chi (LEX)
In July 1998, Loyola’s Institute for Paralegal Studies received a charter establishing a chapter of Lambda Epsilon Chi (LEX), the National Honor Society in Paralegal/Legal Assistant Studies sponsored by the American Association for Paralegal Education.
Students who have completed two-thirds of the program requirements toward their original certificate or degree at Loyola are eligible for induction into LEX if they demonstrate “superior academic performance.” The Institute faculty has defined this standard as a minimum of a 3.7cumulative grade point average and placement in the top 20% of eligible students. Two-thirds of the program requirements is calculated as 16semester hours of PLST courses.
The Institute inducts students into LEX once a year, at the end of the spring semester (i.e., May of each year). They receive a certificate from AAFPE.
Only students working on their original paralegal certificates or degrees at Loyola will be considered for LEX membership, and no more than the first 28 hours of PLST courses will be considered in determining the student’s GPA for this purpose. Also, only Institute PLST courses will be included in this GPA calculation.
SCPS Dean’s List
For the fall and spring semesters, students who complete 12 credit hours during the semester and achieved a minimum semester GPA of 3.7 or higher are named to the SCPS Dean’s List at the end of the semester.
Paralegal Studies Instructional Hours
Most PLST courses award 2 semester hours of credit. The ABA Guidelines for the Approval of Paralegal Education Programs require that a 2-s.h. course include 25 instructional hours. Therefore, in addition to the 24 hours of classroom instruction (class meetings three hours each week for eight weeks), each in-person PLST course will include an additional hour of instruction, determined at the teacher’s discretion. For example, a teacher may schedule a review session before an exam, a Forums (discussion board) posting assignment on Sakai, or something similar. Teachers will include this extra hour of instruction in their syllabi each session.
Non-Traditional Credit
Non-traditional credit is credit earned by demonstrating knowledge gained through experience, either personal or professional. Adult students, in particular, often have a reservoir of college-level learning gained through professional and personal accomplishments that they can use to earn non-traditional credit toward select SCPS program requirements.
Students may apply up to 36 non-traditional credit hours to the completion of their undergraduate degree with SCPS.
Non-Traditional Credit Parameters
Non-traditional credits may not be applied toward the mission-specific courses, SCPS school requirements, or to the Loyola residency requirement. Non-traditional credit does not factor into the Loyola GPA.
- Non-traditional credit may not be applied toward mission-specific requirements (THEO or PHIL courses) or school requirements (CPST 200, CPST 201, CPST 397, and UCWR 110).
- Non-traditional credit may be applied to no more than four (4) courses toward major requirements. If transfer credit is applied toward major requirements, the availability of non-traditional credit options toward the major may be reduced as half of the major must be completed with Loyola academic credit. (BA Management majors should refer to the major specific policy within the transfer credit policy section of the catalog.)
- Non-traditional credit may be applied to no more than two (2) courses of an 18 credit hour certificate or concentration
- Only select CLEP exams can complete specific CORE requirements
Accepted Forms of Non-Traditional Credit
SCPS has identified the following as accepted forms of non-traditional credit:
- Credit by examination (CLEP/DSST)
- American Council on Education (ACE) evaluated credit
- Military Training/Education (CCAF/JST)
- Police Academy Training
Credit by Examination (CLEP/DSST)
Students may take CLEP and/or DSST examinations only if they:
- have not previously completed, failed, or received credit from Loyola University Chicago (transfer or otherwise) in a comparable or more advanced course in the specific examination area
- will not receive comparable credit in the CLEP examination area in the same term the examination is taken or in a subsequent term.
Students must receive a passing score on a CLEP or DSST exams approved by the University to count for college-level credit:
American Council on Education (ACE)
The American Council on Education (ACE) evaluates 35,000+ workplace, military and non-collegiate learning experiences and training programs for college credit. Depending on the program or experience completed and approved by ACE, students may apply those credits to major and/or general elective hours, if applicable.
- For work already completed, students can move forward with ordering the transcript from ACE. Once submitted, your transcript will be reviewed to determine how the credit will transfer.
- If a student is considering taking an exam or course that has been reviewed by ACE, and they haven't yet completed the work, they should work with their primary academic advisor first to determine if the credit will be accepted and how it may apply toward requirements.
Students who believe they have completed an evaluated program should review the ACE National Guide.
Year Up
The School of Continuing and Professional Studies is a partner with Year Up Chicago. Year Up courses have been reviewed by the American Council on Education (ACE). Students who have completed coursework through Year Up should submit an official ACE transcript. All Year Up courses will transfer as general elective credit and go toward the 120 credit hours students need to complete their bachelor's degree with Loyola.
Military Training/Education
Students who have completed military training should order their military transcript (both JST And CCAF) through the American Council on Education (ACE).
Police Training
Students who have completed the education provided by the Chicago Police Department (CPD) Police Academy will be awarded 20 credit hours to be applied as general elective credits.
Students must submit a copy of their CPD Academic certificate of completion to their academic advisor. This certificate of completion will also be cross-checked against the Illinois Law Enforcement Training and Standards Board database.
Withdrawal / Registration Changes
A grade of "W" indicates official withdrawal from a course during the withdrawal period (see academic calendar on SCPS website for dates). The grade of "W" is not counted in computation of academic standing as either attempted or earned credit hours, nor calculated in the grade point average.
The financial impact of changes after the late/change registration period is determined in accordance with the University’s withdrawal schedule, available on the Bursar’s website. The website provides the official schedule for each term, but generally, the schedule for fall and spring semester 8-week sessions is as follows:
First week of session - 100% of tuition credit
Second week of session - 80% of tuition credit
Third week of session - 40% of tuition credit
Fourth week of session and after - 0% of tuition credit
The effective date of withdrawal is determined by the date the course is dropped in LOCUS, not by class attendance. In an online or blended course, participation and attendance are defined as any class activity, including logging into the course on Sakai and accessing any of the course materials. A student who does not officially withdraw from a course will receive a grade based only on the work completed and will remain responsible for all charges for that course.
Students may not withdraw after the withdrawal deadline and, after the deadline date, will be assigned the grade earned based on work completed. For students dealing with extenuating circumstances preventing participation in a course, they may submit an appeal to change for change in academic record.
A student’s appeal to change an academic record (e.g., withdrawal date) must be submitted using the Appeal for Change of Academic Record form to describe mitigating circumstances as to why the academic record should be changed. An appeal to change an academic record must be submitted within one calendar year after the last day of the academic term in question. Appeals for summer terms must be received by June 1 of the following calendar year. Students may work with their primary academic advisor to learn more about the appeal process and find further information in the university’s academic catalog.
The Financial Aid Office is required to recalculate financial aid eligibility for students who withdraw from classes before 70% of the course has been completed.
Administrative Withdrawals
A student found guilty of conduct violations as described in LUC’s Community Standards may be withdrawn from a course under that policy. Students may also be withdrawn due to Behavioral Concerns Team directives.
Paralegal Studies Administrative Withdrawals
In addition to SCPS and university withdrawal policies, a student maybe required by the Director to withdraw from the Institute because of academic deficiency, lack of sufficient progress toward completion of certificate requirements, failure to adhere to University requirements and/or certificate requirements, failure to adhere to University requirements and regulations for conduct, or failure to meet financial obligations to the University.
Repeated Courses
Paralegal Studies (PLST) courses taken as either general elective or paralegal elective may not be repeated. For all other repeated courses, grades earned do not replace previous grades, rather all grades earned for every time the course was taken will be averaged and factor into a student’s cumulative GPA. SCPS students must adhere to the repeated course policy found in the Academic Catalog.
Residency Requirement
Degree-seeking students must take their final, uninterrupted 45 credit hours, or a minimum of 60 total credit hours, in residence at Loyola University Chicago. Residency requirements also apply to majors: half of the credits applied toward the major must be earned at Loyola. (BA Management majors should refer to the management major specific policy within the transfer credit policy section of the catalog.)
For certificates consisting of 18 credit hours, up to 6 credits may be accepted in transfer or completed via non-traditional credit, and all other required credits must be earned at Loyola.
The following certificates must be completed entirely with Loyola academic credit:
- Computer Science certificate
- New Media Communication certificate. Students may apply transfer credit toward COMM 175 but an additional COMM course must be taken to earn the 9 total credit hours to complete the certificate.
The following certificates allow the application of 1 course (3 credit hours) in transfer credit:
- Cybersecurity Technology Management certificate
- Introduction to Data Science (credit must be from work completed within the last 5 years)
- User Experience Design certificate (credit must be from work completed within the last 5 years)
- Web Design and Development certificate (credit must be from work completed within the last 5 years)
There is no residency requirement for the transfer-oriented individualized concentration which requires approval by the Assistant Dean or designee.
Students admitted to a SCPS certificate program can apply courses/credit completed as part of the certificate program toward a future SCPS degree program, where applicable.
Stop-Out / Time To Completion
Stop-Out Definition
A stop-out student is a student who has not enrolled for one semester/term or more. Students who do not enroll in a single 8-week session within the semester but enroll in the other 8-week session will not be considered a stop-out student.
Leave of Absence Policy
We recommend that students remain continuously enrolled and complete courses within the time frame set within your initial advising appointment. However, we understand circumstances may require you to step away from classes.
Students who need to stop-out of enrollment for anywhere from one semester up to one year, may request a leave of absence. Students should request a leave of absence before the start of the fall or spring semester, and no later than the start of the 8-week second session for the semester. Students choosing not to enroll in the summer semester do not need to request a leave of absence.
Students must submit the leave of absence form to their primary academic advisor to request a leave.
Paralegal Studies Certificate Students Time to Completion
Paralegal post-baccalaureate certificate students have up to three (3) calendar years to complete all program requirements and should consult with their advisor when making any adjustments to their schedule.
Returning from Leave/Extending Leave
Students on leave should contact their primary academic advisor when they are prepared to return to classes. Ideally, students should allow at least one month prior to the start of the semester to prepare for a return from leave.
If students need to extend their leave of absence, they should contact their primary academic advisor with this request. Extensions can only be provided to students who have requested a leave of less than one year, or three consecutive semesters.
Discontinuation & Readmission
Students who do not return from a leave of absence will be withdrawn from the university.
Withdrawn students may apply for admission to SCPS if they wish to return to classes. Students will be held to the degree requirements of the catalog year in which they are readmitted.
Applicants for readmission who have been dropped from Loyola for poor scholarship may apply for readmission only after complying with all terms outlined in their dismissal letter.
Applicants for readmission who have been dropped from Loyola for disciplinary reasons must have their applications for readmission reviewed by the Dean of Students Office. If the Dean approves readmission, the application will be reviewed according to the regulations stated above.
Transfer Credit
Loyola SCPS accepts transfer credit earned from regionally accredited institutions. We can accept up to 64 credit hours across all two-year institutions (community colleges), and an unlimited number of credit hours from four-year universities.
Students who have completed either an A.A., A.S., or General Education Core Curriculum will have met Loyola's Core Curriculum requirements, with the exception of mission-specific courses.
Loyola is a receiving institution in the Illinois Articulation Initiative program for awarding transfer credit. Students who have completed 30 or more transfer credits may follow either the Illinois General Education curriculum or the Loyola CORE requirements to satisfy general education requirements. Students with less than 30 will follow the CORE.
Transfer courses that are remedial, not college level, may not be used to satisfy degree requirements and will not transfer.
Grade Requirements
College-level credit courses from regionally accredited institutions will be accepted in SCPS if the student earned a passing grade. Courses received in transfer must also adhere to the grade requirements, found under Grade and Grading Policies section, in order to satisfy program requirements. When transfer courses do not meet the grade requirements for a program, a student may need to repeat the course at LUC.
Enrolling in Courses Elsewhere
Any coursework taken after a student starts courses with Loyola will not be considered for transfer unless the student submits an appeal and receives approval before enrolling in the course(s). Courses taken elsewhere must meet the requirements outlined in the Academic Catalog.
Certificates and Transfer Credit
For certificates consisting of 18 credit hours, up to 6 credits may be accepted in transfer or completed via non-traditional credit, and all other required credits must be earned at Loyola.
The following certificates must be completed entirely with Loyola academic credit:
- Computer Science certificate
- New Media Communication certificate.
Students may apply transfer credit toward COMM 175 but an additional COMM course must be taken to earn the 9 total credit hours to complete the certificate.
The following certificates allow the application of 1 course (3 credit hours) in transfer credit:
- Cybersecurity Technology Management certificate
- Introduction to Data Science (credit must be from work completed within the last 5 years)
- User Experience Design certificate (credit must be from work completed within the last 5 years)
- Web Design and Development certificate (credit must be from work completed within the last 5 years)
Management BA Transfer Credit Policy
SCPS students completing a Management BA are limited in the number of business-related courses that can either be taken at Loyola or transferred from another institution. These limitations are set in response to the accreditation requirements determined by the Association to Advance Collegiate Schools of Business (AACSB). A business-related course is a course where course content includes:
- Accounting
- Economics
- Finance
- Management
- Marketing
- Quantitative methods
- Legal studies
- Management information systems
No more than 25% of a BA Management student's total program may include business-related courses. The total degree requirement for a BA student is 120 credit hours, which means BA Management students may not transfer or take at Loyola more than a combined 30 credit hours of business-related courses. Students should work with their primary academic advisor to understand how this impacts their program requirements.
Paralegal Studies Certificate Transfer Credit
Transfer credit may be available for courses taken at another paralegal program, or at an ABA-accredited law school, before applying to the Institute. The courses must be comparable to specific Institute paralegal courses, including instruction in practical paralegal skills.
Transfer credit towards the post-baccalaureate paralegal certificate is limited to 6 semester hours. University policy requires that the institution offering the paralegal program be regionally accredited and that the student have earned a grade of C- or higher. The student must submit an official transcript confirming the grade and may be required to provide documentation of the course content. The Director has the discretion to determine whether transfer credit will be awarded.
Students currently enrolled in the Institute will not receive transfer credit for courses taken elsewhere except with the advance approval of the Director, which is granted only in unusual situations and at the Director's discretion.
Special Note: Paralegal certificate students with transfer credit will have access to all career assistance services at the Institute once they have completed two-thirds of their required credit hours toward the Loyola paralegal certificate.
Writing Requirement
Upon admission, degree-seeking students who haven’t satisfied UCWR 110 Writing Responsibly with either transfer credit or prior Loyola academic credit, must complete the Writing Placement Assessment (WPA). Students will be sent an email with further details about completing the WPA after admission.
UNDERSTANDING THE WRITING PLACEMENT ASSESSMENT (WPA) SCORE
- If a student tests at 110 they will take UCWR 110 with Loyola in the next session available.
- If a student tests at 100 they take ENGL 100 (directed study) with Loyola in the next available session followed by UCWR 110 with Loyola in the next available session.
- If a student tests at 103 they take ENGL 103 (directed study) with Loyola in the next available session followed by UCWR 110 with Loyola in the next available session.
- If a student tests at 219 they take UCWR 109 (directed study) and UCWR 110 with Loyola concurrently in the next available session.